Deadlines are at 11:59 p.m. (ET) unless noted otherwise

Submissions

• September 29, 2026 – Call for abstracts/workshops opens
• November 27, 2026 – Workshop submission deadline
• December 10, 2026 – Workshop decisions announced
• January 8, 2027 – Abstract submission deadline, all formats including video
• February 1, 2027 – Abstract acceptance notifications
• February 5, 2027 – Presenter confirmation deadline
• March 26, 2027 – Final presentation slides due

Registration

• December 14, 2026 – Early-bird registration opens
• March 12, 2027 – Early-bird registration closes
• March 13, 2027 – Standard registration opens
• April 8, 2027 – Online registration closes
• April 9, 2027 – On-site registration rates begin

Refunds

• Through February 22, 2027 – Full refund, less administrative fee
• February 23 – March 24, 2027 – 50% refund, less administrative fee
• From March 25, 2027 – No refunds, except documented emergencies

Travel & Accommodation

• November 23, 2026 – Letters of invitation (visa support) available on request
• February 12, 2027 – Final cut-off for letter of invitation requests (5:00 p.m. ET)
• December 14, 2026 – Hotel room block opens (to be confirmed)
• March 12, 2027 – Hotel room block cut-off (to be confirmed)